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Role of a Fireproof Filing Cabinet in Disaster Management
Many times it has been reported that people working in different business houses quarrel over the expenses incurred in purchasing fireproof cabinets for the office. These cabinets have a very exorbitant price compared to normal steel cabinets. The bone of contention is the money spent on these rather than giving a raise to all workers. But, most of the time, workers tend to forget about the important and central role played by these cabinets in safeguarding all the important documents that are an integral part of any office. These cabinets are used to keep documents like-
1. All contact numbers of workers, suppliers, business associates can be stored in these cabinets.
2. All policy documents related to business operation, legal documents and details of financial transactions can also be safely placed in these cabinets.
3. These cabinets are the safe place to keep all audio and video recordings of all transactions, conferences, launches and visits by dignitaries.
4. All employee payment details and logbooks are also safe in these cabinets.
5. All new business related plans in the form of drawings and maps can also be housed in these fireproof cabinets.
The important consideration that must be kept in mind while purchasing these cabinets for the business is that the cabinets must have a tested and approved approval by Underwriters Laboratories. These when tested get certain temperature and time specifications which are as follows-
1. Temp is the first number that is put on the markings on the cabinets. For example. 125- backup media, diskettes; 150-DVDs; 350- paper records; 375- standard papers. All these indicate the maximum temperature that can be handled in the different categories mentioned above.
2. The time rating follows the temperature marks. The time generally goes from half an hour to several hours with a slot of thirty minutes each.
3. Most papers are not able to withstand a temperature above 400 degrees F while 140 degrees is the limit for fire burning film, tape and plastic cases.
4. The fire can withstand a temperature of 800 degrees F and therefore it becomes imperative to control it at this temperature in order to avoid any major accident.
For most trading houses, it becomes difficult to rebuild their empire if they are engulfed in fire. Most valuable information, once burned or destroyed, is difficult to recover. It therefore becomes absolutely necessary to install fireproof cabinets to save important papers not only from fire but also from gushing water which is thrown by fire fighting engines and also from theft in some cases.
So, all you workers, don’t worry about rising wages because it’s more important to prevent the company from being ravaged by the devastating fires! If the business holds up, the pay raises will automatically come your way!!
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#Role #Fireproof #Filing #Cabinet #Disaster #Management