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How to Password Protect and Secure PPS Files
Users can embed password protection on their PPS files to protect them from unauthorized access. This can be done by configuring the security options provided by MS PowerPoint.
One can configure even 2 passwords for a single PPS file, specifically one to change access limitations and the other to view access restrictions. This can also be done by customizing PowerPoint security options. Unauthorized persons trying to access password-protected PPS files will need to enter the correct password when opening the files. Here are also some options used by Microsoft PowerPoint users to secure their PPS files:
- A user can choose the “Password to open” option in case it is a matter of prohibiting other users from accessing a certain PPS file. A password will only be requested by Microsoft PowerPoint when the user opens the PPS file in Windows.
- A user can choose the “Password to modify” option to prohibit other users from making modifications to a certain PPS file.
- A user can choose the “Advanced” security option to select an encryption type.
- To add more security, a user must create a unique password consisting of a string of characters.
The first 2 security options make it easier for certain collaboration circumstances to work well in collaboration environments that don’t involve a malicious user. Even though embedding passwords on PPS files can be effective in securing a file, it still does not guarantee strong encryption. A person can use Information Rights Management (IRM) to establish permissions to secure the PPS file.
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